1. Teacher Responsibilities

  • Teachers handle attendance data for all classes (e.g., if a student arrives late for class, he/she receives a “tardy” instead of an “absent”);
  • Teachers do not accept work that is handed in late on account of an unexcused absence;
  • Teachers contact a student’s parents if his/her attendance is affecting his/her academics;
  • Teachers are cautious to deal with any attendance violations by informing the assistant principal or reporting to the admissions office, or speaking with the student or speaking with his/her parents

2. Student Responsibilities

  •  If a student returns from an absence he/she must supply the admissions office with a note excusing the absence. Such a note should include the student’s name, date(s) of absence and valid reasons for being absent, and his/her parent’s signature.
  • If a student fails to bring a note (or a parent fails to contact the admissions office) within 48 hours, the absence will be considered unexcused and the student will not be permitted to make up the work he/she missed
  • The only acceptable reason for missing school is severe illness
  • Forging a school note is a serious offense and will not be tolerated at EMS. The consequence of forging a note is out of school suspension.
  • Students are responsible for work missed during their absence;
  • If a student has an extended absence, he/she can arrange to make up the work missed by contacting the teacher responsible and the administrative office.

Excused Absences

Illness and Family Emergency
Illness and family emergencies are examples of excused absences. Before a student returns to his/her class, a note must be presented to the administrative office explaining the nature of his/her absence. If the reason of absence is medical, a doctor’s note is mandatory.
Excused absences may be made up and students are only allowed a 24-hour extension for each day they miss to make up the required assignments.

Family Travel or Personal Business
If a student is absent for family travel or personal business a note from the parents detailing the reason for and duration of absence is required by the administrative office in advance. Phone calls are not an acceptable method for advanced notification. Such requests for absence are considered unexcused if not presented before one week of travel.

Unexcused Absences

All other absences are considered unexcused. Unexcused absences result in 0 credit for all assignments missed and there is no possibility to make up missed quizzes or tests.


Respect for time is an important skill for students to understand. Also, when a student arrives late to class they are a distraction to their classmates and to the teacher. The students are considered tardy if they are not present in class when it begins. The parents are equally responsible for ensuring their children’s on-time arrival at school. Tardiness is considered not being in class when the period begins. Tardiness applies to arrival at school and arrival to individual classes during the day.

10-Minute Rule: When a student arrives more than 10 minutes late to class, he/she will be marked absent for that class.

Early Dismissal.

If a parent wishes to have their students dismissed early from school, the parent must present himself or herself before 12:00 pm at the administrative office and personally request their students’ early removal. A note from the parents is also acceptable if brought to the administrative office in the appropriate time.
A permission slip to leave campus will then be given to the students involved. Note: We do not accept telephone calls from parents for early dismissal.

Illness at School

A student who is ill at school will be sent to the school nurse or doctor to determine the course of action to be taken. The nurse or doctor will inform the parents and school administration if a student needs to be sent home. It is crucial that the school has a correct home, mobile and work telephone numbers in order to notify the parent in case of an illness or injury. Parents planning to be out of country should leave the name and telephone number of a responsible relative or neighbor who can be contacted. It is the parents’ responsibility to keep the school informed of any changes in telephone numbers.

In case your child is ill or has allergies and needs special medication during the school day, please inform the school administration and nurse of the requirements.
Students should not be allowed to attend school if he/she has a fever, is vomiting, or has a rash. A child with conjunctivitis (Pink eye), a highly contagious infection, is not allowed to attend school and must be treated by a medical doctor before being allowed back in school.

The following criteria should be used as guide lines for keeping a student at home:

  • Sore throat and swollen glands.
  • Diarrhea within the last 24 hours.
  • Undiagnosed rash or skin eruptions.
  • Earache or drainage from the eyes.
  • Fever within the last 24 hours.
  • Vomiting within the last 24 hours.

Family Travel or Personal Business

Student absences for family travel or personal business must be arranged in advance. A note from the parents outlining the reason for and duration of the absence is to be presented to the principal. Phone calls are not acceptable for notification. Requests for absence for travel or business purposes with less than one-week notice may be considered unexcused.
In all other ways, absences for travel or business are to be handled in the same manner as absences for School Related Activities.


Copyright © 2011 Egypt Modern School 1 Km after Abis Gate,
Cairo-Alexandria Agriculture Road
Alexandria, Egypt.
Postal Code: 21529
Phone: (+2 0122) 7786406/08 and (+2 03) 5058889
Fax: (+2 03) 5057772